In the hustle and bustle of running a business, it’s easy to feel like there’s never enough time in the day. Between juggling paperwork, managing finances and keeping track of everything, we could all use a little help, right? Well, that’s where these five apps come in!
We’ve been using them ourselves and recommending them to our clients—and let me tell you, they’re game-changers. Whether you’re looking to automate tasks, organize your finances, improve efficiency or just make your life a little easier, these apps are here to save the day (and your dollars!).
Let’s dive in!
HP Smart App Scanner: Scan from Anywhere
Let’s start with a classic. Scanning documents can be such a pain—especially when you’re on the go or working remotely. The HP Smart App changes the game. With this app, your smartphone becomes a portable scanner. No more running to the office or waiting to access a big, clunky machine.
Why We Love It:
You can scan anything from photos to batches of documents right from your phone. It’s super convenient if you’re juggling multiple tasks or need to get things done on the move.
Got an HP printer at home? Even better—it integrates seamlessly!
This app has saved us (and our clients) a ton of time. No more scrambling to find a scanner when you need to submit that urgent document.
HubDoc: Snap, Send, Sorted
Do you hate data entry as much as we do? Because let’s face it, manually inputting numbers from receipts, invoices, and bills is generally not the ‘go-to’ task for businesses. Enter HubDoc—your personal digital filing assistant. This little gem extracts all the important info from your receipts and invoices for you, so you can spend less time on admin and more time growing your business.
What’s Cool About HubDoc:
All you need to do is snap a photo or upload a document, and HubDoc does the heavy lifting by extracting the key data.
It syncs with your Xero account, making your accounting even easier! (Pro tip: If you combine the two, there are usually some sweet discounts available.)
No more stacks of receipts and paperwork piled up on your desk. Just snap, upload, and move on. It’s that simple! Plus, with HubDoc, you can access your documents from anywhere, which means more flexibility and fewer headaches.
WagePoint: Payroll Made Painless
Payroll can be one of those tasks that seems to take forever, but with WagePoint, it’s streamlined and automated. Whether you’re paying employees or contractors, WagePoint has got your back. It handles direct deposits, tax filings, and even helps you generate Records of Employment (ROEs) without the hassle.
Why We’re Big Fans of WagePoint:
It automates everything from paystubs to tax submissions, so you don’t have to worry about missing deadlines.
It’s a one-stop shop for payroll, whether you’re a team of two or twenty.
If payroll has ever caused you stress, WagePoint is about to become your new best friend. Trust us, it’s worth every penny.
Float: Cash Flow, Simplified
Managing cash flow can be a headache, but Float makes it easier. This app integrates with accounting software like Xero and QuickBooks Online to help you track spending, manage expenses, and create an unlimited number of digital cards. It’s the perfect solution for managing recurring charges or keeping track of one-off purchases.
What We Love About Float:
You can create digital cards for any expense, giving you better control over how your business spends money.
It’s all in one place, making it easy to monitor and manage your finances remotely.
Whether you’re paying vendors or covering subscriptions, Float keeps everything neat and tidy. Bonus: it’s easy to use, even if you’re not a financial wizard.
Helcim: Payment Processing, Reimagined
Last but certainly not least, let’s talk payments. If you’re a small or medium-sized business, Helcim is a clear winner for payment processing. It’s simple, intuitive, and best of all—transparent. No hidden fees, no complicated contracts—just straightforward, reliable payment processing that integrates seamlessly with Xero and QuickBooks Online.
Why We Recommend Helcim:
It’s incredibly user-friendly, and the design is intuitive. You’ll be up and running in no time.
They’re super transparent with their pricing, which is always a win in our books.
Helcim has genuinely made our lives easier, and we know it could do the same for you. It’s perfect for handling payments, whether you’re a solo entrepreneur or running a small business.
Our Final Thoughts: Time + Money Saved!
There you have it—our top five app recommendations that help us and our clients save time and money every single day. From payroll to payment processing, scanning to cash flow management, these tools are designed to take the pressure off and give you back valuable hours in your day.
Ready to take the plunge? Try out one (or all) of these apps and let us know how they work for you. You deserve to spend more time focusing on what you love about your business and less time buried in admin work.
Remember, work smarter, not harder—these apps are here to help you do just that!
Interested in learning more about our accounting services? Hit the 'Let's Work Together' button at the top of the screen or click here to reach out.
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